![]() Using the above method of “email triage” you can avoid dealing with a messy, overloaded Inbox. The stream of incoming emails won’t get mixed with existing emails you’ve already read or push down the important emails. Drag those into the someday folder to revisit at some point in the future when work slows down, and you need something to do. Instead, they’re things you’d like read/review when you have time. Someday – This folder is for emails don’t require a response. Things like replies you’re waiting to receive or tasks that you’ve delegated. Schedule time on your calendar every day to review and handle the items in your To-Do folder.įollow Up – Move emails to this folder that are put on hold. You’ll follow up on these items later but moving them immediately will prevent your inbox from filling up while you are processing the emails in there. To-Do – Drag non-urgent emails and emails that will require more than a three-minute response into your To-Do folder. They’re either urgent or can be handled quickly (in three minutes or less). Inbox – The only emails that stay in your Inbox are those that you should answer immediately. Now that you have four folders for incoming emails, here’s how you decide which folder to move a new email into: Repeat to create a “Follow Up” subfolder under the To-Do folder. Right-click the To-Do folder, select “new folder”, and name this folder “Someday.” You can access the “To Do” folder by clicking on the arrow next to the “Inbox” folder Right-click your “Inbox” folder, and select “New Folder” Name the folders “To Do”, “Follow Up” and “Someday” in that order. To do this, create three new folders under your Inbox folder. Instead, you can create a new structure of folders to organise emails based on urgency and complexity. Your current approach of using the default folder structure in Outlook may be slowing you down. Organi s e emails into folders according to priority Here we’ll guide you on how to take full advantage of Outlook and get that “zero Inbox” feeling you’ve been longing for.ġ. ![]() ![]() Chances are that you may have overlooked many of its time-saving tools and features. Many employees use Microsoft Outlook as their desktop email client, but few are reaping the full benefits this powerful program has to offer. Are you tired of dealing with a full Inbox and the constant distraction of incoming emails? We often spend more time than we need to on our emails while we could be focusing on other important tasks and projects. ![]()
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